Internal tools · Auckland, New Zealand
Custom internal tools that replace spreadsheets
An internal tool is software your own team uses to run a process: an admin system, a job tracker, an approvals queue or a staff portal. FIELDPORTER builds custom internal tools for businesses that run critical work on spreadsheets, shared inboxes and copy-paste between systems.
Spreadsheets are a good place to start a process. They become a risk when several people edit the same file, nobody trusts which version is current, and the same data is typed into three places. A custom internal tool keeps what works and puts structure, permissions and history around it.
Signs a spreadsheet has become a system
- Several people edit the same spreadsheet and overwrite each other.
- The same information is typed into more than one tool.
- Approvals happen in email threads that are hard to find later.
- Only one person really understands how the process works.
- You cannot easily see what is overdue, stuck or waiting on someone.
What we build
Admin systems
One place to create, update and track the records your business runs on: clients, jobs, deals, assets or applications.
Role-based access and history
Staff, managers and admins see and change only what they should, with a record of who did what.
Approvals and checklists
Structured steps replace email threads, so work moves forward and nothing is skipped.
Dashboards
Live views of what is open, overdue or blocked, built from the same data the team works in.
Learn moreYour existing data, moved across
We map your spreadsheets or old system to the new database and import the records before launch.
Connections to other tools
Sync with your CRM, accounting software, email or file storage where those tools allow it.
Learn moreHow a typical build runs
Most focused builds take 8 to 10 weeks. Larger systems with several user types, integrations or AI features get a scoped plan before we commit to dates.
Week 1
Understand the workflow
We map the current process, the people involved, the data and where work gets stuck.
Week 2
Map roles, data and permissions
We agree who logs in, what each role can see and change, and what needs to be tracked. Then we set the milestones.
Weeks 2 to 3
Design the screens and database
We shape the core screens, the database structure, automation points and any AI features before the main build starts.
Weeks 3 to 8
Build in focused milestones
We ship working sections as we go, so your team gives feedback on real software, not slides.
Weeks 8 to 10
Test, launch, train and hand over
We test the full workflow, deploy it, train your users and hand over the documentation needed to run it.
After launch
Support and expand
We can stay on under a monthly retainer to support the live system and extend it as the workflow grows.
Example: a staff pipeline and deal workspace
Inside the GoGoProp portal, staff work from a purpose-built deal pipeline and deal workspace instead of an early CRM-based workflow. The same records power the borrower and broker views, so nobody re-keys an application.
See the GoGoProp portalCommon questions
Straight answers about internal tools.
Typical prices, what drives them and how to compare quotes are in our custom software cost guide.
Related services
Tell us where work gets stuck.
A 30-minute call to understand the workflow and what would make the biggest difference first. No sales pitch.